Electronic Supplier Payments
This module requires additional licensing. If you are interested in licensing this module, please contact your sales account manager.
The Electronics Supplier Payments Module creates a an Electronic Data Interchange or EDI file that can be uploaded to the bank to pay your supplier invoices or Tenant Deposit Refunds, instead of printing checks.
This tutorial is going to focus on setup using the Standard 005 (Canada) and NACHA (United States) Formats. Most banks should accept these standardized formats. We do have a few bank specific formats available, you can download the individual PDF files below. You should reachout to your bank to verify the format required.
Some of the screens and field names may vary between Canada or the United States and depending on the file format.
System Setup
Go to System Tasks – Spectra Utilities – Configuration File (Extras) to enter your banking information. This information will be available from your banking representative.
If you have the Multi account module you will see the below fields and must select the Logical File Format.
This will usually be the Single Logical file with payment distribution.
Go to Find – Banks – Bank Edit screen to enter each bank’s EDI information. You must update each bank that is used as the default disbursement bank for each building.
Supplier Setup
Go to the Find section of the Navigation Pane and click on Suppliers.
Select the first supplier to incorporate this feature and click on the Accounting button.
At the bottom of the screen, you should now see a section entitled: EDI Supplier Details.
Select the option to "Pay Supplier by EDI Flag".
Select the "Email EFT Payment Advice" and enter the "Email Address". If these fields aren’t selected, the remittance advice will be printed when you process your EDI payments.
Complete the bank information:
Bank Number: Identifies the Supplier’s Bank.
Branch Number Enter Branch number (precedes Bank # on cheque)
Account Number Enter Account number with any dashes, e.g.123-456-7
Process EDI Payments
Go to Banking > Start A Task - Checks > Select Invoices to Pay.
Deselect All invoices and then select the "EDI Suppliers" option.
Select the Bank and select invoices to pay.
Close this screen and go to Cheque Printing.
Instead of printing a check, click Process EFT to create the file to upload to the bank.
Preview and Print the EFT Advice
After processing the EFT, click Email EFT Advice to send the payment advice to the suppliers.
Download Additonal Formats