Positive Pay
This program will create a file of check numbers and amounts that you have issued or voided to send to the bank. The bank will then only clear any checks through your bank account that are on this "Positive Pay" list. Any check numbers not on the list or check with amounts that have been altered will not be paid.
If you would like more information or to check if it is available for your bank, please contact your Sales Account Manager.
Definition File
Import the Positive Pay Definition File, which Spectra will send to you by separate email.
Under System Tasks > Spectra Utilities > Select Import Postive Pay Definition.
Manually enter the file path or use the binoculars to browse for the file Enter the path and file name.
When you have specified the file path and name, click the exclamation mark to process. When you get the message that the Import is complete. Click OK.
Bank Edit Information
Go to Find – Banks – search for the Bank for which you will be creating a Positive Pay file.
Click on the Edit tab of the bank.
At the bottom of the screen you will see a section for Positive Pay Information.
Enter a check mark in this box.
Click this button to clear all previous bank activity prior to creating your first positive pay file. Note:If you void a check which was purged into history it will not be processed to the Positive Pay file if Process Voided Checks was selected. If a check is issued and voided in the same Positive Pay file the check is not listed in the file.
Supplied by the Bank. Enter a 4 digit Bank number.
Supplied by the Bank.Enter your 5 digit branch number.
Enter up to 12 digits for you account number. Do not enter any dashes.
This is optional and will be supplied by your Bank.
Select the currency from the drop down box.
Select the TXT format from the drop down box.
Enter the path and name of the file you will be creating for Positive Pay. File must have .TXT as the file extension.
Enter a check mark if you wish your Positive Pay file to contain checks that are processed through SPECTRA for Windows® Handwritten Checks menu item.
Enter a check mark if you want the Positive Pay file to include voided checks.
Enter this information for each Bank you want to create a Positive Pay File for.
File Layout Specifications
We use standard layouts for both American and Canadian banks. Before you can proceed, your bank must submit their layout to Spectra in case any adjustment to the standard layout is required.
Create Positive Pay File
When you are ready to create a file for the bank, go to the Banking menu - Select Create Positive Pay File.
If you do not wish to create a file at this time for a specific bank simple deselect it by removing the Create Positive Pay check mark.
Each Bank that has information to process will appear in the list and be automatically selected.
Click the Create File button to create the files. You will receive a message as each file is created that it was created successfully.
File Layout Specifications
Spectra defaults to a standard file format. If your bank has a specific format requirement, it is possible that a custom format can be created for you. Please submit a support ticket to request a custom positive pay format. You will need to include the Bank Name and the technical format document provided by your bank.
A single format is included with the purchase of the module, additional formats can be provided at an additional cost per bank format.